Speaker Guidelines

For Speakers

  • Keep the number of slides to a minimum and follow the assigned presentation slots. Please stop when signaled to do so by the Chair.
  • Users of Windows/PC should assure compatibility of their presentation with the MAC system used at the lectern.
  • Personal laptops should not be used unless under unavoidable conditions.
  • No videos will be recorded.
  • Question periods, thanks and acknowledgement of the speakers will take place during the session or after completion of the session, so please stay until the session ends.

Basic presentation requirements

  • Presentation format: PPT.doc or PPT.docx.
  • MAC-compatible presentation.
  • Please take steps to compress any videos.
  • Each slide should be concise, uncluttered and readable from a distance; include only key words and phrases for visual reinforcement. Avoid lengthy text.

AV Set up

  • Basic AV setup will be provided: laser pointer, cordless mike, desktop mike, basic sound system.
  • If you have any audio/video to be played, they should be checked in with the AV team 24 hours before your presentation.
  • Upload your presentation at least 3 days before traveling to the conference venue.

Go to the presentation upload site and upload your presentation slides.

  • Use the email address you provided when submitting your abstract. Once logged in, follow the instructions on the screen.
  • You can also email the presentation to the designated conference email ID.
  • All presentations will be downloaded to your session room on the day of your presentation.
  • The presentations will be loaded prior to your session with the name "first name_last name and date / session".

OR upload your presentation at the registration desk:

  • It is recommended to upload your presentation 3 days before the conference start date. If you are unable to send it, you can always upload your presentation (save the presentation on a USB Flash drive) at the lectern during the break preceding your scheduled presentation. The USB Flash drive will be scanned before transferring the presentation to the presentation folder.
  • Once you have completed your presentation it will be permanently removed. (Optionally it may be selected for the presentation library maintained by USG.)

Considerations for PC Users [create on PC then move to Mac]

  • Appropriate extension usage: use .PPTX, .PPSX if saving from PowerPoint 2007/2008/2010/2011 format or use .PPT or .PPS if saving to an earlier-version format or saving from an earlier version.
  • Copy the media file to the folder where the PowerPoint file is, and only then insert it; otherwise links to most media files will break.
  • AVI or MPEG are better choice files for videos or sounds; don't use WMV (Windows Media Player).
  • Usage of fonts: Arial, Times New Roman, Courier and Symbol are best presented on MACS.
  • Don't squeeze your text into placeholders: Text rendering on PC vs MAC (font substitution) can cause your squeezed text to get cut off by text boxes.


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Jay A. Berzofsky

National Cancer Institute
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Manuel E. Patarroyo M

FIDIC, Colombia
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Roy Curtiss III

University of Florida
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Stephen L. Hoffman

Sanaria Inc.
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Mahin Khatami

National Cancer Institute(retired), USA
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Michael G. Hanna

Vaccinogen, Inc.
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Peter L. Nara

Biological Mimetics, Inc.
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Scott M. White

Inovio Pharmaceuticals, Inc., USA

Travel Information

event Venue

DoubleTree by Hilton Baltimore BWI Airport
890 Elkridge Landing Rd
Linthicum Heights
MD 21090, USA
Ph: +1 410-859-8400

Hotel amenities & services

Our DoubleTree by Hilton hotel Baltimore Airport offers stylish guest rooms and comforting amenities.

  • Audio/Visual Equipment Rental
  • Business Center
  • Complimentary Printing Service
  • Express Mail
  • Fax
  • Meeting Rooms
  • Photo Copying Service
  • Printer
  • Video Conferencing Available
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